Financial Data Entry Specialist

We are looking for a detail-oriented Financial Data Entry Specialist with prior experience in the footwear or apparel industry to support our financial and operational data entry processes.

The role primarily involves entering and maintaining accurate financial, invoice, shipment, purchase order, and vendor-related information within Sage, our business management software. This is an operational data entry position rather than a traditional bookkeeping or accounting role.

The ideal candidate should have strong data entry accuracy, good English communication skills, advanced Excel proficiency, and the ability to work with financial and inventory-related documentation.

WE WILL REQUEST A VOICE NOTE FOR THE SCREENING PROCESS.

ADVANCED ENGLISH REQUIRED FOR THE POSITION.

Responsibilities include but are not limited to:

• Enter and maintain vendor bills, invoices, and other financial records in Sage.

• Review and verify vendor information to ensure accuracy and consistency.

• Process purchase order (P/O) receipt and return entries.

• Handle outbound shipment (O/E) entries and maintain accurate shipment records.

• Process purchase order transfers and related documentation.

• Enter customs-related charges and associated financial information.

• Process sales and purchase-related credit and debit note entries.

• Ensure invoices, receipts, shipment records, and other supporting documents are accurately entered into the system.

• Review data for discrepancies, missing information, or inconsistencies before processing.

• Maintain organized and up-to-date records within Sage and Excel.

• Coordinate internally to clarify discrepancies or obtain missing documentation when required.

Requirements:

Skills required

• Advanced English knowledge:

• Previous experience working in the footwear, apparel, fashion, or consumer goods industry is highly preferred and considered important for this position.

• Hands-on experience with Sage or similar financial/business management software.

• Strong understanding of invoices, vendor bills, purchase orders, shipments, receipts, and related documentation.

• Good working knowledge of Microsoft Excel, including data management, formatting, and working with spreadsheets.

• Good written and verbal English communication skills.

• Strong attention to detail and accuracy when handling financial and operational data.

• Ability to manage repetitive data entry tasks while maintaining consistency and efficiency.

• Strong organizational skills and the ability to meet deadlines.

Preferred Experience

• Previous experience handling financial and operational data for footwear or apparel businesses.

• Familiarity with purchase order processing, vendor management, customs documentation, and shipment entries.

• Experience working with ERP or business management systems, particularly Sage.

Soft Skills Required:

• Professionalism.

• Communication.

• Proactiveness.

• Analytical skills.

• Teamwork orientation.

• Organization skills and attention to detail.

• Risk identification.

• Prioritization skills.

• Compliance.

Main Tools to Manage:

• Google Suite: Google Drive, Corporate Gmail, Docs, Sheets.

• Microsoft Office: Word, Excel.

• Hubstaff: Web App, Desktop App and Hubstaff Tasks.

• Zoom: Meetings and Breakout rooms.

• Sage

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