Procurement Analyst

About The Role

Dispel is seeking a highly organized Procurement Analyst to manage vendor onboarding and procurement workflow. This role drives follow-ups with vendors and internal stakeholders to ensure all required information, compliance evidence, and agreements are collected so vendors are onboarded smoothly. In addition, this position will assist with the accounts payable and accounts receivable functions ensuring accurate invoice processing and timely payments in support of overall financial operations.

This is not a back-office processing role.  You will be the primary point of contact for vendors navigating Dispel’s onboarding process and the internal driver ensuring stakeholders and Security move at pace.

Requirements:

Key Responsibilities

• Intake new vendor requests and confirm the requester provides clear functional requirements, vendor justification, and quotes when applicable.
• Classify each vendor into the appropriate tier (Tier 1-5) based on the vendor’s access to Dispel systems, data and critically to operations.
• Review Approved Vendor List to determine whether a request requires full vendor onboarding and route accordingly or if an existing relationship exists.
• Maintain an onboarding tracker with owners, due dates, and status; run regular follow-ups.
• Assemble and send complete document packages based on vendor tier including, where applicable: Non-Disclosure Agreements (NDA), Master Service Agreements (MSA), Cyber Security Requirements, etc.
• Partner with Dispel personnel to manage redlines, approvals, and completion of security/compliance steps.
• Prepare vendor evaluation packages for the Vendor Selection Board, including compliance summaries, cost comparisons, etc.
• Track and manage & document vendor disqualification, as well as documenting the rationale for the decision.
• Serve as the procurement point of contact when a vendor experiences a security incident & coordinate with Security to assess contract obligations & remediation timelines.
• Support the accounts payable operations ensuring accurate, timely invoice processing and payment execution.
• Assist with the full cycle accounts receivable process including billing, collections, and customer account management.

What Success Looks Like

• Vendors progress from request to onboarded with clear ownership, minimal delays, and complete documentation.
• Stakeholders always know the next step, owner, and deadline; blockers are surfaced and escalated early.
• Security and contract reviews are supported by complete, well-organized packages, reducing rework cycles.
• All FedRAMP-required contract clauses are present & met
• Vendor risk assessments are completed within 10 business days
• Accounting entries are processed within 48 hours of receipt

Qualifications/Bonus Points

• 3+ years of experience in procurement operations, vendor management, or project coordination (or similar).
• Experience managing multi-step workflows across multiple stakeholders and deadlines.
• Demonstrated experience evaluating vendor security posture using SOC 2 Type 2 reports, ISO 27001 certification.
• Comfort working with contracts and security/compliance documentation, NDA’s in a vendor-facing capacity.

Skills

• Excellent organization, attention to detail, and follow-up discipline.
• Strong written and verbal communication; able to drive action across busy stakeholders.
• Proficient in Microsoft Office (Word, Excel, Outlook); comfortable learning tools like Drata, Box, and Brex.
• Able to map vendor services to NIST 800-53 control families and identify inherited, shared and customer-responsible controls.
• Able to prioritize effectively and manage multiple onboardings in parallel.

Benefits:

• 76-94K base
• Performance Bonus Eligible
• Equity
• 401K
• Full medical, dental, vision insurance
• Generous PTO
• Fully remote